Here are the duties and responsibilities of the SSLA Executive Board. If you would like to run for a position, call LCDR John Dittmer (703) 732-1976 or e-mail him at wopaman@aol.com.
BOARD OF DIRECTORS
- With elected officers, set policy for SSLA.
- With elected officers, determine SSLA position on issues affecting membership.
- Provide fiscal guidance.
- Develop long-term organizational priorities.
- In the event of formation of a national organization with regional chapters in the future, set policy and positions for chapters to follow, provide guidance to individual chapter Executive Boards.
- Two Directors must serve on the Election Committee.
(All officers are ex-office members of the Board of Directors)
PRESIDENT
- Overall coordination responsibility for Washington, DC organization
- With Executive Board, determine organizational goals and priorities
- Act as primary Spokesperson for SSLA
- Nominate Election Committee
- Develop special fundraising committees
- Approve final copy of Newsletter before printing and distribution
- Authorize expenditures up to $250 without Board approval
- Compile Annual Report
- Serve as ex-office Member of Board of Directors after completing Presidential term
- Serve as SSLA Representative to the Navy-Marine Corps Council
VICE PRESIDENT
- Act as President in the President's absence
- Coordinate the planning and execution of programs and events with other officers and Board members
- Advise the President on the status of programs planned and in process
- Conduct an annual financial audit with Treasurer in September for turnover
- Maintain position descriptions of Executive Board
- Carry out miscellaneous functions as directed by the President and Board of Directors
VICE PRESIDENT FOR PROGRAMS
- Develop long-range plan for programs for Board Approval
- Recommend programs for general membership functions
- Coordinate program and logistics for Annual Meeting
- Coordinate logistics for general membership programs
- Maintain the SSLA calendar for year of all events
- Coordinate the action of the following committees:
Programs - Develop programs for guest speakers; draft correspondence to invite speakers; procure gifts or honoria; draft program flyer for general membership events.
Logistics - Select site and menu for SSLA events; ensure proper arrangements are made for equipment and facilities for general meetings; provide escorts for VIPs and special guests; develop head table seating arrangements with placards; provide people to maintain event registration table at the event.
VICE PRESIDENT FOR MEMBERSHIP
- Develop and implement programs to recruit new members
- Develop and implement programs to renew membership
- Update and maintain membership forms
- Maintain membership rosters, including VIP list
- Maintain file of completed membership information requests
- Provide individuals with SSLA information upon request
VICE PRESIDENT FOR COMMUNICATIONS
- Act as Managing Editor of the SSLA News newsletter
- Maintain the Newsletter file
- Handle all the printing and bulk mail requirements
Newsletter - produce monthly newsletter; develop informational points of contact within the membership; coordinate with the President for the President's Podium column.
VICE PRESIDENT FOR PUBLICITY
- Publicize all SSLA activities
- Maintain file of all printed flyers, announcements, brochures and programs
- Record and transcribe all speeches given at general membership meetings; maintain copies of the transcribed speeches and provide to individuals upon request (for a fee)
- Coordinate action in the following areas:
Public relations - Develop news releases and dissemination to all major commands; develop and maintain SSLA informational brochure
Event reporting - Photograph, record and transcribe significant events; provide photographs to the Historian
Speaker's Bureau - Maintain a file of members willing to speak on Sea Service topics; coordinate other organizations' requests for speakers
Command Points of Contact - Develop and maintain points of contact from each major command represented in the membership and provide publicity flyers to those individuals for dissemination
RECORDING SECRETARY
- Keep minutes of all Board meetings and provide them to Board members
- Maintain historical files
- Maintain Board attendance records
- Maintain file of "Duties and Responsibilities of the Executive Board"
- Monitor and maintain By-laws. Track changes and record membership votes on the subject
- Record vote of SSLA elections
- Coordinate with Historian who will maintain SSLA historical files, including but not limited to photographs, letters from VIPs, biographies of officers and other pertinent information designated by the Board
- Maintain SSLA master files and file cabinets
CORRESPONDING SECRETARY
- Draft and procure correspondence including: thank you notes t guest speakers, congratulations notices to members upon their promotion, ballots for membership votes and outgoing correspondence as directed by the Board
- Maintain liaison with other organizations having goals compatible with SSLA's
- Maintain address list of other organizations.
- Provide list to Vice President for Membership
- Provide information on SSLA to requesting organizations
- Retain a key to the SSLA mailbox and act as backup for mail pick ups
- Purchase SSLA stationary, envelopes and note cards as needed
- Coordinate the activities of the following committee:
Organizational Liaison - Maintain information on the organizations and provide them with information on SSLA. Keep track of issues as they are developing that pertain to women of the Sea Services; keep Vice President for Education informed.
TREASURER
- Maintain the organization's funds
- Collect membership dues
- Collect monies for special events and fund-raisers
- Dispense the organization's funds
- Maintain financial records as required by law
- Coordinate the input from the other officers to plan and develop the yearly budgets; submit a plan for the Board's approval each October
- Prepare final financial report each September for the previous fiscal year in conjunction with the turnover audit
- File and maintain income tax submissions
- Retain the mailbox key and act as primary officer responsible to mail up the mail
- Approve purchase up to $50
POSITIONS APPOINTED BY THE PRESIDENT AND THE BOARD OF DIRECTORS
ANNUAL PROFESSIONAL DEVELOPMENT SYMPOSIUM CHAIRMAN
- Coordinate program and logistics for the Annual Professional Development Symposium
HISTORIAN
- Document SSLA's history, maintain historical files and scrapbooks
CHAPLAIN
- Provide people to give invocation at all major SSLA functions
SSLA NATIONALIZATION/HAZARD AWARD CHAIR
- Coordinate activities to nationalize SSLA and establish the Hazard Award
DACOWITS REPRESENTATIVE
- Attend spring meeting of DACOWITS (held in Washington, DC) and report to the membership on its activities
MARINE CORPS REPRESENTATIVE
- Represent special interests/concerns of the Marine Corps to the Board
COAST GUARD REPRESENTATIVE
- Represent special interests/concerns of the Coast Guard to the Board
MIDSHIPMEN LIAISON
- Serves as liaison to the Naval Academy and to NROTC units. Helps present various awards to designated winners.